Home Employment POSITION ANNOUNCEMENT DEPUTY DIRECTOR OF ADMINISTRATION AND FINANCE

POSITION ANNOUNCEMENT DEPUTY DIRECTOR OF ADMINISTRATION AND FINANCE

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ABOUT US

The Salt Lake Valley Emergency Communications Center’s (SLVECC) goal is to enhance the
quality of life for our communities by handling all 9-1-1 emergency and non-emergency calls for
police, fire and emergency medical services. SLVECC and its member agencies have an
operating budget in excess of $17M, and handles all call-taking and dispatching services for
police, fire and EMS agencies under the Unified Fire Authority, Unified Police Department, Salt
Lake County Sheriff’s Office, Cities of Cottonwood Heights, Draper, Murray, South Jordan, South
Salt Lake, West Jordan, West Valley City, Herriman, Riverton, and Bluffdale (fire/EMS only).
Salt Lake County and the surrounding region is an up and coming area with a strong, vibrant
economy. Beautiful lakes and mountains with year-round recreational activities. If you haven’t
been to the Salt Lake City/County region come and see what you’ve been missing!

POSITION SUMMARY

The Deputy Director of Administration and Finance oversees administrative and business
operations of the SLVECC. The individual will play a critical role on the senior leadership team
in strategic direction and decision-making. The successful candidate will be forward thinking,
analytical, and growth oriented as well as hands-on and participative manager. This position
will lead and oversee staff and consultants in the following areas: business planning, finance
and accounting, human resources, administration, compliance, and information technology.

ESSENTIAL DUTIES

The essential functions listed are typical examples of work performed by positions in this job
classification. They are not designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Employees may perform other duties as assigned.
Organizational

  • Active member of the Senior Leadership Team
  • Develop and implement overall business and finance strategy including managing budget, fund development and investments, contracts and grants.
  • Oversee administrative operations and functions, performed by staff and/or consultants, including but not limited to human resources, compliance, privacy and security, facilities, and information technology.
  • Work with the Executive Director to provide staff support and guidance to the Board of Trustees and Member Agencies.

Administrative

  • Lead and oversee administrative operations of the organization including functions of human resources, compliance, privacy and security, legal, information technology, facilities, and insurance administration.
  • Develop, update, and implement administrative and operational policies and procedures to create a high performing, continually learning organization. Institute a process for regular review to update administrative and operational policies and procedures.
  • Oversee reporting and monitoring of organizational performance metrics and work with senior leadership team to implement strategic plan.
  • Handle routine employee relations matters and coordinate with human resources legal consultant for support of more serious issues. Work with human resources legal consultant to annually update HR policies, procedures, and employee handbook.
  • Serve as organizations’ Privacy and Security Officer. Identify compliance needs.
  • Oversee procurement, evaluation, and administration of insurance.
  • Oversee risk management, letters or agreements, contracts, leases, and other legal documents.
  • Oversee facility and equipment needs working with the Technical Services Division Manager and staff.
  • Work closely with all external partners including supervision of third-party vendors and consultants.

Financial Management

  • Develop and update forward thinking business and finance strategies for the Center.
  • Create and implement tactical plans and procedures.
  • Lead and oversee annual budgeting and planning process, in conjunction with the
  • Executive Director, administrative and operational staff. Manage the organization’s budget and grants throughout the year.
  • Administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team and Board of Trustees abreast of the organization’s financial status.
  • Manage organizational cash flow and forecasting.
  • Assist with fund development and grant seeking.
  • Supervise overall accounting processes and staff including daily data entry, AP, AR, monitoring of cash flow, and monthly financial preparation and reporting.
  • Establish and oversee appropriate internal controls over funds and equipment; conduct periodic internal audits.
  • Create, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials and oversee all financial, project/program and grants accounting.
  • Coordinate and lead the annual audit process, liaise with external auditors; assess any changes necessary.
  • Implement a robust financial management and reporting system, ensure that financial data and cash flow are steady and support organizational requirements.
  • Oversee contracting and procurement processes. Ensure annual tracking and updating of contracts and business agreements, including member and interlocal agreements and data-sharing agreements.
  • Update and implement all necessary business policies and accounting practices; update and maintain finance division’s overall policy and procedure manual.
  • Effectively communicate and present the critical financial matters to the Board of Trustees. Coordinate and lead the Finance and Budget Sub-Committee of the Board of Trustees.
  • Educate the division managers on budget and processes to facilitate their ability to manage their respective budget areas.
  • As requested, research and analyze emerging financial or/and operational issues relevant to emergency communication centers and the changing emergency communication’s systems that arise in member agency meetings or committees.

Supervisory

  • Supervises administrative managers and staff.
  • Oversees consultants: Compliance, Human Resources, Legal, and Information Technology.

Additional Duties

  • Lead, participate or perform other duties and projects as requested.
  • Assist others in the organization as requested.
  • Participate in organization-wide meetings, committees, and initiatives.

POSITION REQUIREMENTS

Education/Experience

  • Bachelor’s degree in Finance, Accounting or Business required; Master’s Degree in Business or Public Administration; Licensure as a Certified Public Accountant and/or Certified Public Finance Officer Preferred.
  • Practices of general, fund, and governmental accounting including financial statement preparation and methods of financial control and reporting; internal control and audit principles and practices.
  • Laws and ordinances relating to the financial administration of public agencies.
  • Principles and practices of public administration, including purchasing and contracting and the maintenance of public records
  • Minimum of five years of experience creating and managing a budget process required.
  • Experience in managing the financial aspects of federal, state and foundational grants required.
  • GAAP, GASB and GOFA accounting standards and requirements
  • Prior experience overseeing the Human Resources function required.
  • Experience overseeing the quality and content of all financial data required.
  • Experience coordinating an audit for multiple divisions and programs in a government organization preferred.
  • Experience working in a public safety organization preferred.
  • Experience and skills in board relations and governance preferred.

Knowledge

  • Working knowledge of business, budgeting, and accounting principles.
  • Working knowledge of federal, state and foundational grant management.
  • Working knowledge of human resources practices and regulations.
  • Working knowledge of contract negotiation and risk management.
  • Computer literacy including Microsoft Office programs, various financial and grants management software.

Skills

  • Business expertise – strong financial management and business skills; experience with contracts and grants management.
  • Ability to identify administrative and financial issues, research and analyze options and best practices, and make recommendations for moving forward.
  • Ability to translate financial concepts to, and to effectively collaborate with division managers and staff who lack finance backgrounds.
  • Excellent verbal and written communication skills with ability to build relationships and prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • Ability multi-task and perform in a fast-paced environment.
  • Ability to recognize human resource and compliance risks and work with outside legal consultant to address emergent and on-going issues.

Qualities

  • Intelligent, results-oriented, analytical, persuasive and influential, energetic and motivating.
  • Emotional Intelligence – transparent, empathetic, respectful, inclusionary, conscientious.
  • Project Management – Complete projects on time and within budget.
  • Active Listener – reflective, relationship focused, open to divergent options.
  • Collaborative – Ability to effectively manage relationships, consensus builder, strong facilitator, listen and respond effectively to member agencies and Board of Trustees as well as internal staff.
  • Innovative – embraces change and is creative.

Other

  • Travel required for meetings and conferences.
  • Automobile and valid driver’s license preferred or the ability to get to various work functions.

Working Conditions

  • Work is performed in a typical office environment as well as outside locations including member agencies, government buildings, and community venues.

Physical Requirements

  • Ability to sit for long periods.
  • Frequent standing, walking, travel.
  • Hand and wrist dexterity to utilize computer and office equipment.
  • Vision, hearing, and speaking required to use a computer, phone, read, and interact
  • with member agencies, Board of Trustees, and staff.
  • Occasional stoop, reach, lift (up to 20 pounds), bend, etc.

ADDITIONAL INFORMATION

This position is classified as FLSA Exempt with a salary range of $108,160 – $135,200.
The Salt Lake Valley Emergency Communications Center offers a competitive benefit package to
include various health plan options, paid life insurance, Utah Retirement System retirement
plan, 401(a) and 457B plans, paid holidays, and a comprehensive leave plan.
SLVECC is an equal opportunity employer who values diversity in the workplace. All applicants
are afforded equal opportunities without regard for race, sex, color, national or ethnic origin,
religion, sexual orientation. Gender identity, age, veteran status, political affiliation, genetics or
disability. Reasonable accommodations are available to applicants with disabilities, if
requested, during the application and/or interview process. If accommodations are needed
with the application and/or interview process, please contact the HR Coordinator Tammy
Cornelison at (801) 840-4010.

Cover letter and comprehensive resume should be submitted to recruitment@vecc911.com

Job Announcement in Downloadable PDF